Lockleaze Basketball Club 


Lockleaze Basketball Club Constitution


Lockleaze basketball club

 The purposes of the Club are to promote and provide facilities for the amateur sport of Basketball in Bristol and community participation in the same.’

1.   Name

The club will be called Lockleaze Basketball Club thereafter referred as  Lockleaze Basketball Club and will be affiliated to ENGLAND BASKETBALL

2.  Aims and objectives


The aims and objectives of the club will be:

·   To offer coaching and competitive opportunities in basketball.

·   To promote the club within the local community, Bristol and The West of England Basketball Association Region.

·   To ensure a duty of care to all members of the club.

·   To provide all its services in a way that is fair to everyone.

·   To ensure that all present and future members receive fair and equal treatment.

3.   Membership


a)Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

(b)          The Club may have different classes of membership and subscription on a non discriminatory and fair basis.  The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

(c)          The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute.  Appeal against refusal or removal may be made to the member


All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled in one of the following categories:

·   Senior Member

·   U18 Member



4.   Membership fees

Signing on and Membership fees will be set annually and agreed by the Executive Committee

Fees will be paid: annually or monthly / by cheque.

5.   Officers of the club

The officers of the club will be:

·   Chair

·   Secretary

·   Treasurer

·   Head Coach Men

·   Head Coach Women

·   Any other positions deemed necessary

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

6.   Committee

The club will be managed through the Management Committee consisting of:

The officers of the club - will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than 3 Times per year.

The quorum required for business to be agreed at Management Committee is 3 officers.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7.   Finance

All club monies will be banked in an account held in the name of Lockleaze Basketball Club.

Lockleaze Basketball Club will be responsible for the finances of the club as part of its Basketball Academy budget. This will be looked after by the Treasurer and governed by the Executive Committee.

The financial year of the club will end on: 31st of July.


Any cheques drawn against club funds Should hold the signature of two members of senior management from The Executive Committee.

8.   Annual general meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 7 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM. If under the age of 18 then their parents have the right to vote in their place.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9.   Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within seven days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within five days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the Secretary receiving the appeal.

10.       Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of ENGLAND BASKETBALL .

11.       Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Lockleaze Basketball Club Code of Conduct

Lockleaze Basketball Club code of conduct.


This code of conduct document although somewhat disciplinarian is an important document for our club. We are not a professional club but we do require that people understand the need for professionalism within our club organisation.

The club offers you as a member various opportunities we expect certain standards to be met in return.

The club relies on players to show commitment, respect and the ability to work hard. By reading and signing this document you show the characteristics that we want for a member of the club.


Ø  All Club Members are to be treated with respect as are all your fellow players. We want to breed a happy club which has squad s of players who all work hard for each other. Individuals who consistently show disrespect will be asked to leave the club.

Ø  Officials, players and supporters of all teams should be treated with respect any grievance should be made to a club official who will follow this up with the WEBBA Committee in line with complaints procedures.

Ø  Match Officials should be respected at all times and again and grievance will be followed by both club and WEBBA in line with complaints procedure.

Ø  All equipment used and the sports hall itself should be treated with respect. All litter etc should be binned or taken away from the sports hall.

Ø  Club Members are required to pay monthly subs (which varies for Senior and Junior Members) training sessions and a game costs. This must be paid into the clubs bank account preferably by direct debit, or in cash to the coaching staff. Arrears will mean that players will be asked to pay before they are allowed to play.

Ø  Club Members are Responsible for their own kit once they have paid for and received this, lost items will need to be bought by individuals themselves.

Ø  When travelling away meeting times and venues will be given to you by the team secretary. The departure time is final and unless you arrive in plenty of time you may be left behind. Some delays cannot be helped and this can be taken in to consideration but you are required to phone somebody.

Ø  All players are expected to cover the costs of registration themselves (roughly £15 for seniors, between £12 and £18 for junior members).

Ø  Any fines that the club receive for an individuals behaviour will be met by that individual, they will not be able to train or play until the debt is paid. We as a club hope this does not happen but understand that nothing can be guaranteed.

Ø  It is an unfortunate fact of life that sometimes you won’t be picked to play every week. The Club coach has a reason for this and will be available to discuss this at any time. Players will be selected on merit and this is something that can be earned by working hard as a team player. We will work hard to develop the teams and individuals alike. Players are expected to air grievances with the coach or Club Committee member; please do not moan to others as it does not help to build a good team atmosphere.

Ø  Practice actually begins at the time the court is booked. Other Users of the building must be respected.

Ø  There may be photographs taken for advertising or for the website use to which I agree/disagree can be used to enhance the image of the club.


I have read and understood the above Code of Conduct. I agree to abide by all points made for the good of the team.



Signature: _______________________________________


Printed name: _______________________________________


Date: ________________


Parents signature (if under 18 years of age):___________________________________


Lockleaze Basketball Club Equity and Equality Policy

. Statement of Intent

1.1. Lockleaze Basketball Club is fully committed to the principle of equality of opportunity and is responsible for ensuring that no job applicant, employee or volunteer receives less favourable treatment on the grounds of age, colour, disability, ethnic origin, parental or marital status, nationality, religious belief, social status and sexual preference.

1.2 Lockleaze Basketball Club will ensure that there will be open access to all those who wish to participate in the sport and that they are treated fairly.

2. Purpose of the Policy

2.1 Lockleaze Basketball Club recognises that certain sections of the community have been affected by discrimination and may be denied the opportunity to participate equally and fully in the sport at all levels.

2.2. Lockleaze Basketball Club will take steps to prevent discrimination or other unfair treatment for its employees, members and volunteers.

3. Legal Requirements

3.1. Lockleaze Basketball Club is required by law not to discriminate against its employees and recognises its legal obligations under the recognised discrimination acts.

4. Types of Discrimination

4.1. Discrimination can take the following forms:

4.1.1. Direct Discrimination
This means treating someone less favourably than you would treat others in the same circumstances.

4.1.2. Indirect Discrimination
This occurs when a job requirement or condition is applied equally to all, which has a disproportionate and detrimental affect on one sex or racial group because fewer of that group can comply with it and the requirement cannot be justified in relation to the job.

When decisions are made about an individual, the only personal characteristics taken into account will be those which, as well as being consistent with relevant legislation, are necessary to the proper performance of the work involved.

4.1.3. Harassment
Harassment can be described as inappropriate actions, behaviour, comments or physical contact that is objectionable or causes offence to the recipient. It may be of a sexual or racial nature or it may be directed towards people because of their age, their sexuality, a disability or some other characteristic.
Lockleaze Basketball Club is committed to ensure that its employees, members and players are able to conduct their activities free from harassment or intimidation.
Lockleaze Basketball Club regards discrimination and harassment, as described above, as serious misconduct and any employee of Lockleaze Basketball Club, participant or volunteer who discriminates against any other person will be liable to appropriate action (as outlined in the England Basketball Disciplinary Procedures).

4.1.4. Victimisation
When someone is treated less favourably than others because he or she has taken action against EB under one of the relevant Acts (as previously outlined) or provided information about such discrimination.

5. Implementation

5.1. A copy of this document will be available to all staff, members and volunteers of Lockleaze Basketball Club. A copy will be made available on the official website of Lockleaze Basketball Club www.lockleazerenegadesbbc.webs.com

5.2. All employees have responsibilities to respect, act in accordance with and thereby support and promote the spirit and intentions of the policy.

5.3. Lockleaze Basketball Club will take measures to ensure that its employment practices are non-discriminatory.

5.4. No job applicant will be placed at a disadvantage by requirements or conditions which are not necessary to the performance of the job or which constitute unfair discrimination.

5.5. A planned approach will be adopted to eliminate barriers which discriminate.

5.6. Lockleaze Basketball Club will ensure that consultants and advisors used by Bristol Academy Basketball Club can demonstrate their commitment to the principles and practice of equity.

6. Positive Action

6.1. Lockleaze Basketball Club may take positive action or introduce special measure for any group which is currently under-represented in its membership representative bodies or workforce.

7. Monitoring and Evaluation

7.1. Lockleaze Basketball Club will regularly monitor and evaluate the policy, practices, procedures and operation on an ongoing basis and will inform employees and members of its impact.

7.2. The Chairman and Club Committee have the overall responsibility for the implementation of the Equal Opportunities and Equity Policy.

7.3. Lockleaze Basketball Club Board is responsible for ensuring that this Equal Opportunities and Equity Policy is followed and will deal with any actual or potential breaches.

8. Disciplinary and Grievance Procedures

8.1. To safeguard individual rights under the policy, an employee who believes he/she has suffered inequitable treatment within the scope of the policy may raise the matter through the appropriate procedure.

8.2. Appropriate disciplinary action will be taken against any employee who violates Lockleaze Basketball Club Equal Opportunities and Equity Policy.

8.3. Lockleaze Basketball Club will ensure that individuals feel able to raise any grievance and no employee will be penalised for doing so unless it is untrue and not made in good faith.

Lockleaze Basketball Club Child Protection






1              Child Protection Policy

1.1            Introduction

1.2                        Policy Statement

1.3                        Policy Aim


2              Best Practice Guidelines

2.1            Codes of Practice and Behaviour

2.2            Code of Conduct for Lockleaze Basketball Club

2.3            Good Practice Guidelines for Sporting Environments

2.3.i          Good practice means

2.3.ii         Practices to be avoided

2.3.iii         Practices never to be sanctioned

2.3.iv        Incidents that must be reported / recorded



3              Procedures and Guidelines

3.1            Lockleaze Basketball Club

3.2            National Governing Body.


4              Communication, Education And Training





1 Child Protection Policy


(A child is defined as a person under the age of 18 ? The Children Act 1989)

These guidelines have been developed from standards and recommendations from the Child Protection in Sport Unit and the Standards for Safeguarding and Protecting Children in Sport.


1.1      Introduction


The Standards for Safeguarding and Protecting Children in Sport states that any organisation providing services or activities for children and young people under the age of 18 should have a child protection policy. A child protection policy is a statement of intent that demonstrates a commitment to safeguard children involved in sport from harm.


This policy that has been developed specifically for the needs of the Bristol Academy of Sport (The Academy) makes clear to all what is required in relation to the protection of children and young people. Lockleaze Basketball Club recognises its responsibility to safeguard the welfare of young people and together with all club members will help to create a positive and safe environment for young people by taking this duty of care seriously. This policy applies to all club members of Lockleaze Basketball Club.



1.2 Policy Statement


Lockleaze Basketball Club has a duty of care to safeguard all young people involved with the club from harm. All young people have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account.


Every student who plays in or participates in sport within the academy should be able to take part in a safe and enjoyable environment and be protected from harm or abuse. This is the responsibility of every adult involved in the Academy.


Lockleaze Basketball Club will endeavour to ensure the safety and protection of all children involved in the academies through adherence to the child protection guidelines adopted by lockleaze basketball club as well as the national governing body guidelines from England Basketball.


1.3 Policy Aim


The aim of the Lockleaze Basketball Club Child Protection Policy is to promote good practice by:


(1.)        providing young people with appropriate safety and protection whilst in the care of the Lockleaze Basketball Club.

(2.)        allowing all staff / volunteers to make informed and confident responses to specific child protection issues.

2. Best Practice Guidelines


2.1 Codes of Practice and Behaviour


All Lockleaze Basketball Club membersare encouraged to demonstrate ideal behaviour in order to protect themselves from false allegations. Codes of conduct / practice describe what is an acceptable standard of behaviour for players/students and staff alike.


Lockleaze Basketball Club promote the Club Constitution and other documents which outlines the clubs expectations of a club member and what a club member can expect from the Club.



2.2 Code of Conduct for Lockleaze Basketball Club members.


  • Members must respect the rights, dignity and worth of each and every player and treat each equally within the context of the sport.
  • Members must place the well-being and safety of each player above all other considerations, including the development of performance.
  • Members must develop appropriate working relationships with each player based on mutual trust and respect.
  • Members must encourage and guide players to accept responsibility for their own behaviour and performance.
  • Members should clarify with players what is expected of them whilst a member of the club and what they should expect from the club in return.



2.3 Good Practice Guidelines for Sporting Environments


2.3.i Good practice means:


  • Always working in an open environment

(e.g. avoiding private or unobserved situations and encouraging open communication).

  • Treating all young people equally, and with respect and dignity.
  • Always putting the welfare of each young person first, before winning or achieving goals.
  • Maintaining a safe and appropriate distance with players

(e.g it is not appropriate for staff and volunteers to have an intimate relationship with a young person or to share a room with them).

  • Building balanced relationships based on mutual trust which empowers young people to be a part of the decision making process.
  • Making sport fun, enjoyable and promoting fair play.
  • Keeping up to date with technical skills, qualifications and insurance for respective sports.
  • Ensuring that if mixed groups are taken away, they should always be accompanied by a male and female member of staff.
  • Ensuring that at residential events, adults should not enter a young persons room or invite a young person into their rooms.

  • Being an excellent role model.
  • Giving enthusiasm and constructive feedback rather than negative criticism.
  • Recognising the developmental needs and capacity of young people ? avoiding excessive training or competition and not pushing them against their will.
  • Keeping a written record of any injury that occurs, along with the details of any treatment given.
  • Requesting parental consent if staff are required to transport young people in their cars.
  • Where any form of manual support is required, this should be provided openly.


2.3.ii Practices to be avoided:


The following practices should be avoided except in emergencies. If cases arise when these situations are unavoidable it should be with the full knowledge and consent of another senior member of staff or the students/players parent or guardian.


  • Avoid spending excessive amounts of time alone with players away from others.
  • Avoid taking or dropping off a player to an event.


2.3.iii Practices never to be sanctioned:


The following should never be sanctioned:

  • Engage in rough, physical or sexually provocative games, including horse play.
  • Share a room with a club member.
  • Allow or engage in any form of inappropriate touching.
  • Allow students to use inappropriate language unchallenged.
  • Make sexually suggestive comments to a club member, even in fun.
  • Reduce a player to tears as a form of control.
  • Allow allegations made by a club member to go unchallenged, unrecorded or not acted upon.
  • Invite or allow students to stay with you at your home unsupervised.



2.3.iv Incidents that must be reported / recorded:


If any of the following occur you should report this immediately to another colleague and record the incident. You should also ensure that the parents / guardians of the player are informed:


  • If you accidentally hurt a player.
  • If a player seems distressed in any manner.
  • If a player seems to be sexually aroused by your actions.
  • If a player misunderstands or misinterprets what you have done.

3. Procedures and Guidelines


3.1 Lockleaze Basketball Club


Lockleaze Basketball Club Child Protection Officer

Danny James          

Mobile Phone Number: 07747487914

Email: [email protected]



3.2 National Governing Body.



Lockleaze Basketball Club Child Protection Officer is responsible for following additional guidelines set out by the respective sports governing body. Lockleaze Basketball Club Child protection officer holds all national governing body practices and procedures on file and is responsible for ensuring respective academy directors are kept informed of changing child protection procedures.


England Basketball provide clear step-by-step guidance clarifying roles, responsibilities and lines of communication in the following documents:


§  England Basketball:

Child Protection


4. Communication, Education and Training


It is the responsibility of Lockleaze Basketball Club Child Protection Officer to:


(1)  Ensure that all relevant parties that safeguard young people in sport are consulted / researched to ensure that up to date procedure and guidelines are met.

(2)  Promote to staff the child Protection policies and procedures and ensure they are aware of Child Protection policies and procedures specific to their sport. Staff are encouraged to express their views on policies and procedures and best practice standards.

(3)  Liase with sports governing bodies to ensure all staff are appropriately trained in respective governing body procedures if required.


Everyone in contact with young people has a role to play in their protection. Club Members can only do so confidently and effectively if they are aware and have the necessary understanding and skills. It is the responsibility of Lockleaze Basketball Club to ensure that Club Members are provided with opportunities to update their knowledge and understanding.


It is the responsibility of Lockleaze Basketball Club and Lockleaze Basketball Club Child Protection Officers to provide advice and information sessions and updates to Club Members on an ongoing basis.






Oops! This site has expired.

If you are the site owner, please renew your premium subscription or contact support.